2024

Pihlajalinna Plc's Annual General Meeting was held on Wednesday 10 April 2024 at 10:00 a.m. at Tampere Hall, Duetto 1 conference room, at Yliopistonkatu 55, 33100 Tampere, Finland. The reception of persons who had registered for the meeting and distribution of voting tickets commenced at the meeting venue at 9:00 a.m. The meeting was preceded by coffee service.

Shareholders were also able to exercise their right to vote by voting in advance. Instructions for advance voting were set out in section C of the notice to the General Meeting. Shareholders were able to ask questions referred to in Chapter 5, Section 25 of the Finnish Companies Act concerning the matters on the agenda of the meeting also in writing before the meeting. Instructions for posing written questions were set out in section C of the notice to the General Meeting.

Shareholders were able to follow the meeting through a webcast. It was not possible to ask questions, make counterproposals or exercise the right to speak or vote through the webcast, and following the meeting through the webcast was not considered participation or exercise of shareholder’s right in the General Meeting.

Instructions for following the webcast

A link to test the compatibility of your computer, smartphone, or tablet with the network connection

Registration for the General Meeting began on 18 March 2024 at 12:00 p.m.

A shareholder who was registered in the company’s shareholders’ register and wished to participate in the General Meeting were able to register for the meeting no later than on 4 April 2024 at 4:00 p.m. by which time the registration must be received by the company. The shareholder was able to register for the General Meeting:

Through the company’s website

Register and vote in advance

By post or email

A shareholder registering by post or email shall send the registration form available on the company’s website at https://investors.pihlajalinna.fi/annual-general-meeting2024 or corresponding information to Innovatics Ltd by post to the address Innovatics Ltd, Annual General Meeting / Pihlajalinna Plc, Ratamestarinkatu 13 A, 00520 Helsinki, Finland, or by email to [email protected].

By telephone + 358 10 2818 909

Registration by telephone was possible during the registration period on weekdays between 9:00 a.m. and 12:00 p.m. and between 1:00 p.m. and 4:00 p.m.

In connection with the registration, a shareholder shall notify the requested information, such as the shareholder’s name, date of birth or business ID, contact information, the name of a possible assistant or proxy representative and the date of birth of the proxy representative. The personal data given to Pihlajalinna Plc by shareholders was used only in connection with the General Meeting and with the processing of thereto related necessary registrations.

A shareholder, his/her representative or proxy representative shall, on demand, be able to prove his/her identity and/or right to representation at the meeting venue.

Further information on registration was available by telephone during the General Meeting’s registration period from Innovatics Ltd’s telephone number + 358 10 2818 909 on weekdays between 9:00 a.m. and 12:00 p.m. and between 1:00 p.m. and 4:00 p.m.

Important dates:

Registration and advance voting begins on	18 March 2024 at 12:00 p.m.
Deadline for presenting written questions by shareholders	2 April 2024 at 12:00 p.m.
The Record Date of the Annual General Meeting is	27 March 2024
Registration and advance voting ends on	4 April 2024 at 4:00 p.m.
The Account Management organization of the custodian bank has to register a holder of nominee registered shares to Euroclear Finland Ltd no later than	5 April 2024 at 10:00 a.m.
The Annual General Meeting	10 April 2024 at 10:00 a.m.

 

Pihlajalinna Annual General Meeting 2024, CEO review (in Finnish, pdf)

Resolutions of the AGM 2024

Minutes of the AGM 2024

Notice of Pihlajalinna Plc Annual General Meeting

Board of Directors’ proposals to the annual general meeting 2024

Registration and Advance Voting Form 

Power of Attorney (including voting instructions)

Annual Report 2023 (includes Pihlajalinna's Remuneration Report and the Corporate Governance Statement) 

Remuneration Policy

Privacy Statement 14 March 2024

Instructions for following the webcast

Possible request from a shareholder to have a matter on the agenda of the Annual General Meeting must be submitted to the Board of Directors no later than Wednesday 9 February 2024. The matter in question shall fall within the scope of the meeting der the Limited Liability Companies Act and must be precise enough to be enclosed with the notice of the meeting and dealt within the Annual General Meeting. The request must be submitted in writing with a draft resolution. The request is to be delivered to the Secretary of the Board Mr. Marko Savolainen via email at [email protected] or by mail Pihlajalinna Plc, Marko Savolainen, Kehräsaari B, 33200 Tampere, Finland.