2022

Pihlajalinna Plc's Annual General Meeting was held on Wednesday 13 April 2022 at 2:00 p.m. The meeting was held exceptionally without the presence of shareholders or their proxy representatives at Pihlajalinna’s head office at Kehräsaari B, 33200 Tampere.

Shareholders and their proxy representatives may participate in the meetings may participate in the meeting and use their shareholders rights only by voting in advance and/or making counter-proposals and/or posing questions in advance. Instructions the shareholders can be found in section C. Neither shareholders nor their proxy representatives may attend the meeting in person. Shareholders who register for the Annual General Meeting will have the opportunity to follow the meeting directly by remote connection, but shareholders who follow the meeting in this way will not be considered as having attended the meeting solely on the basis of following it.

The Board of Directors of Pihlajalinna Plc has decided on exceptional arrangements by virtue of the Act on Temporary Deviation from the Finnish Companies Act and Certain Other Community Acts (375/2021) to prevent the spread of the COVID-19 pandemic and to ensure the health and safety of shareholders, employees and other stakeholders. Registration for the meeting and advance voting will begin on 25 March 2022 at 1:00 p.m. when the deadline for submitting counter-proposals subject to voting on has passed and the company has published the counter-proposals to the voting on its website. A shareholder who is registered in the company’s shareholders’ register and who wants to participate in the meeting by voting in advance must register and vote in advance by 7 April 2022 at 3:00 p.m. at the latest, by which time the registration will be completed and votes must have been received.

Shareholders who have a personal Finnish book-entry account may register and vote in advance on certain items on the agenda of the Annual General Meeting from 25 March 2022 at 1:00 p.m. until 7 April 2022 at 3:00 p.m. by the following means:

At Pihlajalinna’s website

Registration and advance voting to the Annual General Meeting of Pihlajalinna Plc, 13 April 2022 

By post or email

A shareholder may submit the advance voting form available on Pihlajalinna’s Annual General Meeting webpages as of 25 March 2022, or equivalent information, to Innovatics Oy by email to the address [email protected] or by post to the address Innovatics Oy, Annual General Meeting/Pihlajalinna Plc, Ratamestarinkatu 13 A, 00520 Helsinki. If a shareholder participates in the meeting by submitting his/her advance votes to Innovatics Oy by post or email prior to the deadline for registration and advance voting, this will be deemed to constitute due registration for the Annual General Meeting, provided that it includes all information required for the registration and advance voting as set out above.

The instructions concerning advanced voting are also available on Pihlajalinna’s Annual General Meeting webpages. Additional information about registration and advance voting is also available during the registration period by calling the number +358 10 2818 909 on weekdays from 9:00 a.m. to 12:00 noon and 1:00 p.m. to 4:00 p.m.

When registering for the Annual General Meeting, the requested information must be given, such as shareholder’s name, personal-/business ID and contact information. The personal information submitted to Pihlajalinna Plc or Innovatics Oy will be used only in connection with the Annual General Meeting and to process the registration necessary for it.

Important dates:

Deadline for possible counter-proposals from shareholders (Shareholders holding at least one hundredth of all shares of the company have the right to make counter-proposals to the resolution proposals on the agenda, and have them voted upon) No counter-proposals were made by the deadline	22 March 2022 at 12:00 noon
Registration and advance voting begins on	25 March 2022 at 1:00 p.m.
Deadline for presenting written questions by shareholders No written questions from shareholders were received by the deadline	28 March 2022 at 2:00 p.m.
The Record Date of the Annual General Meeting is	1 April 2022
Registration and advance voting ends on	7 April 2022 at 3:00 p.m.
The Account Management organization of the custodian bank has to register a holder of nominee registered shares to Euroclear Finland Ltd no later than	8 April 2022 at 10:00 a.m.
The Annual General Meeting	13 April 2022 at 2:00 p.m.
The Record date for the payment of the possible dividend	19 April 2022

 

Recording of the Annual General Meeting: CEO´s review

Minutes of the Annual General Meeting

Resolutions of the Annual General Meeting 

Advance voting form

Annual Report 2021

Corporate Governance Statement 2021

Remuneration Report 2021

Sustainability Report 2021

Notice of Pihlajalinna Plc Annual General Meeting

Description of Data Protection 15 Mar

Proposals to the Annual General Meeting 2022

Possible request from a shareholder to have a matter on the agenda of the Annual General Meeting must be submitted to the Board of Directors no later than Wednesday 23 February 2022. The matter in question shall fall within the scope of the meeting under the Limited Liability Companies Act and must be precise enough to be enclosed with the notice of the meeting and dealt within the Annual General Meeting. The request must be submitted in writing with a draft resolution. The request is to be delivered to the Secretary of the Board Mr. Marko Savolainen via email at [email protected] or by mail Pihlajalinna Plc, Marko Savolainen, Kehräsaari B, 33200 Tampere, Finland.