General Meeting

The General Meeting is Pihlajalinna's highest decision-making organ. According to the Company's Articles of Association, the Annual General Meeting is held within six months after the end of the financial period. The Annual General Meeting decides on the matters according to the Limited Liability Companies Act and the Articles of Association, such as on the approval of the Financial Statements, the distribution of dividend shown in the Balance Sheet and elections of members of the Board of Directors and the auditor and their remuneration. The Annual General Meeting of Shareholders decides also upon discharge of the Board of Directors and of the CEO from the liability. An Extraordinary General Meeting shall be held when the Board of Directors considers it necessary or when the auditor of the Company or the Company's shareholders holding at least ten per cent of all shares request it in writing. The Board of Directors is responsible for the invitations to the General Meeting and decides its venue and timing.

The Board of Directors invites the shareholders to the General Meeting through a Notice of the General Meeting published on the company’s website not earlier than three months and not later than three weeks before the meeting, but in any case at least nine days prior to the General Meeting’s record date. The Notice of the General Meeting and the Board of Directors’ proposals to the General Meeting are also published in a stock exchange release.

The Agenda, the proposals of the Board of Directors and other General Meeting material will be available on the Company’s website at least three weeks prior to the General Meeting.

The Company will announce on its website the date by which a shareholder must propose to the Board of Directors a matter to be considered by the Annual General Meeting. The date will be announced on the Company's website no later than by the end of the financial year preceding the Annual General Meeting.

After the General Meeting, its decisions are published in a stock exchange release. The minutes of the General Meeting are published on the Company's website within two weeks after the General Meeting. The documents of the General Meeting must be kept on the Company's website for at least five years from the Meeting.

Right to attend a General Meeting

Shareholders registered in the Shareholder Register, maintained by Euroclear Finland Ltd, no later than eight days prior to the General Meeting (record date) has the right to participate in the General Meeting. Shareholders wishing to attend the General Meeting shall register for the meeting by the deadline specified in the Notice of the General Meeting. Shareholders may attend the meeting themselves or through a representative by proxy, who must present a power of attorney or other reliable proof of their authority to represent the shareholder.

Voting rights

A shareholder may attend and vote at a General Meeting of Shareholders in person or through an authorized representative. Each share in the Company entitles its holder to one vote at a General Meeting of Shareholders. If the shareholder’s shares are recorded on more than one book-entry account, the shareholder has the right to use a different authorized representative for each book-entry account. The shareholder may also vote differently with a part of his owned votes. In order to attend and vote at a General Meeting of Shareholders, a shareholder must be registered in the shareholders’ register kept by Euroclear Finland Ltd.