2020

Pihlajalinna Plc is taking precautions in order to organise its Annual General Meeting, to be held at 10:30 a.m. on Wednesday, 15 April 2020, in compliance with the orders issued by the authorities in response to the coronavirus epidemic.

The venue of the Annual General Meeting has been changed, and the new venue is H. Liljeroos Oy’s meeting room Villa Vintti 1 at Kehräsaari A, 3rd floor, 33200 Tampere. Pihlajalinna Plc will determine the number of participants at the AGM in advance. The reception of participants who have registered for the meeting and the distribution of ballots will commence at 10:00 a.m. at the meeting venue. There will be no coffee service at the event.

A shareholder, who is registered in the shareholders’ register of the Company and who wants to participate in the Annual General Meeting, shall register for the meeting no later than 6 April 2020 at 10:00 a.m. Registration for the meeting shall be given by:

By Electronic Registration link

By Email to the Email address: [email protected]

By regular mail to the address: Pihlajalinna Plc, Yhtiokokous 2020, Kehräsaari B, 33200 Tampere

By telephone +358 20 770 6896 (Monday–Friday 9 a.m. to 4 p.m.).

When registrating, a shareholder shall notify his/her name, personal identification number, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data is used only in connection with the general meeting and with the processing of related registrations.

Advanced voting

A shareholder, who has a Finnish book-entry account, may vote in advance on certain items on the agenda of the Annual General Meeting through the company's website during the time period 17 March 2020 – 6 April 2020 at 10:00 am (Finnish time). Unless a shareholder voting in advance will be present in the Annual General Meeting in person or by way of proxy representation, he/she may not be able to use his/her right according to the Finnish Companies Act to request information or voting, and if decision proposals have changed after the beginning of the advance voting period, his/her possibility to vote on such items may be restricted.

The Finnish book-entry account number of the shareholder is required for voting in advance. You can vote in advance here.

Pihlajalinna Plc’s Annual General Meeting Webcast

The company urges shareholders to avoid attending the AGM at the AGM venue, and recommends that shareholders use the advance voting option and watch the AGM remotely instead. Due to the coronavirus epidemic, the AGM can only be held if the number of participants at the meeting venue is so low that the meeting can be held in compliance with the stipulations issued by authorities.

Shareholders entered in the company’s shareholders’ register on the AGM’s record date of 1 April 2020 may watch the AGM via a live video webcast. Shareholders are instructed to request a personal link to remotely watch the live webcast of the AGM by 10:00 p.m. on 14 April 2020. To register for the webcast, please visit: https://ir.innovatics.fi/ir/fi/pihlajalinna/Agm/Registration/2020_1/Accept

The use of online banking credentials or Mobile ID is required when requesting a link for the webcast of the AGM. Holders of nominee-registered shares cannot request a link for the webcast.

Shareholders who watch the webcast remotely are not considered to be participants in the AGM. The remote link cannot be used to make statements, ask questions or vote in the AGM.

Advance questions may be submitted when placing an order for the webcast link until 11:00 p.m. on Sunday, 12 April 2020. Due to the exceptional AGM arrangements, it cannot be guaranteed that all advance questions will be answered.

To ensure that the necessary decisions can be made at the AGM, Pihlajalinna has received a notification from its largest shareholders indicating that they are in favour of the proposals presented in the Notice of the Annual General Meeting.

Important dates:

Notice of attendance begins on	13 March 2020
Notice of attendance ends on	6 April 2020 at 10:00 a.m.
The Record Date of the Annual General Meeting is	1 April 2020
The Account Management organization of the custodian bank has to register a holder of nominee registered shares to Euroclear Finland Ltd no later than	8 April 2020 at 10:00 a.m.
The Annual General Meeting (The reception and coffee service starts at 9:30 a.m.)	15 April 2020 at 10:30 a.m.
The Record date for the payment of the possible dividend	17 April 2020

Minutes of the Annual General Meeting

Resolutions of the Annual General Meeting

CEO's presentation at the Annual General Meeting

 

Notice of attendance and advanced voting

Practical guidance on Pihlajalinna Plc’s Annual General Meeting due to coronavirus

Notice of Pihlajalinna Plc Annual General Meeting

Description of Data Protection 13 March 2020

Proposals to the Annual General Meeting 2020

Annual Report 2019

CG Statement 2019

Remuneration Policy

In case of technical problems with the electronic General Meeting service, please contact tel. +358 41 507 3770 (Mon–Fri 9 a.m–3 p.m.) or please leave a message at [email protected].

Possible request from a shareholder to have a matter on the agenda of the Annual General Meeting must be submitted to the Board of Directors no later than 20 February 2020. The matter in question shall fall within the scope of the meeting under the Limited Liability Companies Act and must be precise enough to be enclosed with the notice of the meeting and dealt within the Annual General Meeting. The request must be submitted in writing with a draft resolution. The request is to be delivered to the Secretary of the Board Mr. Marko Savolainen via email at [email protected] or by mail Pihlajalinna Plc, Marko Savolainen, Kehräsaari B, 33200 Tampere, Finland.